Keep This In Mind When Choosing Your Venue

Finding your venue is an exciting step in your planning process. Once you find what you and your bride/groom believe to be the perfect location for your event, it is easy to forget some important questions that need to be asked and details to remember. 

Each couple is different and the process of choosing a wedding date is unique to each. Some couples go to different venues with an exact date in mind. Others are more flexible with only a certain month as their criteria.  Whichever couple you are, have an idea of your wedding date when exploring possible venues. You will be able to find out the availability right away, and that may immediately effect your choice.

Looking for that perfect venue can be overwhelming, but  the choices are easily narrowed down by your guest list. Make sure you have a number for your guest list before you start your search. You want to make sure that your venue has the proper capacity to hold your guests. Ask the capacity of each room if you plan on using more than one for your ceremony and reception.

You have your number, and are touring the space, but don't forget that your guests are not the only number you have to keep in mind. Make sure to ask how many guests can fit in the venue comfortably seated for the ceremony, and with tables for dinner. Do not forget the dance-floor! For example, you will need at least 448 square feet (16' x 28') of dance-floor space for a wedding with 150 guests.These tables and the dance-floor take up more space than you may originally realize, and a room that fits 150 people, will not fit that same number after all the decor is set up.

Pricing is always important. Ask about the pricing structure and what the price entails. Is there valet parking? What is the type of lighting installed? Is catering in-house or is there a list of approved outdoor caterers? What type of chairs, tables and tableware are available from the venue? Will you have to order some on your own? What are the bar options?

Logistical questions about access to venue for vendors, restrictions and the amount of staff available that day are acceptable questions to ask as well. You can never have too much information. 

Some couples decide to find their venue before they hire their wedding planner and do not know what to ask. Make a list of important points you want in your venue and keep notes on each venue you visit. You will find the perfect venue for your special day.